Ask Websy : Check email with Gmail

By April 18, 2013Ask Websy

Dear Websy,

I have a nice email address through my hosting provider, but I hate their webmail. Can I check my email in Gmail?

Yes! There are two ways to do this – one is to change the MX records through your host, but how you do that differs from one host to another, so if you want to go that route, call your host and ask them to walk you through it. These directions from Google can help: http://support.google.com/a/bin/answer.py?hl=en&answer=140034

The second way is to add the account to your gmail using POP3, for which I wil give you detailed directions below. In order to do this, you will need to know your email username (frequently it is the full email address itself), password, and the POP server. The POP server is usually mail.yourdomainnamehere.com – for example, if your email address is john@tacos.com, frequently the username will be john@tacos.com and the POP server will be mail.tacos.com

  1. Login to Gmail
  2. Up in the tippy-top right-hand corner, click on the icon of a gear and click on Settings.
  3. Click on the Accounts and Import link at the top.
  4. Next to Check mail from other accounts (using POP3), click on Add a POP3 mail account you own.  A new window will pop up.
  5. Enter the email address and click on Next Step.
  6. Enter the email username (frequently the full email address).
  7. Enter the password for that email address.
  8. Enter the POP server (usually mail.yourdomainnamehere.com)
  9. Check the box next to Label incoming messages . . .
  10. Click Add Account.
  11. Leave “Yes, I want to be able to send email as  . . . ” checked. Click on Next Step.
  12. Verify your name is correct, leave the box checked and click on Next Step.
  13. Leave Send through Gmail checked and click on Next Step.
  14. Click on Send Verification.
  15. What happens at this point is it sends an email to the email address you are adding to make sure it is really your email. You will need to log in to your host’s webmail and look for the verification email. Open it and click on the link in that email.

And you are done! All of your emails will now show up in your Gmail.

Author Jenny

Jenny founded Websy Daisy way back in 2004, when she saw that there was a real need for custom web design for small businesses and small budgets. She has been working as a web designer and graphic designer for more than 15 years, and has created hundreds of web sites for entrepreneurs, authors, small businesses, artists, designers, and business professionals.

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